Privacy policy
This privacy statement explains how Einvigi B.V. (and its affiliated entities) processes personal data within the scope of recruitment, mediation, and related services. We attach great importance to the protection of personal data and act in accordance with the Algemene Verordening Gegevensbescherming (AVG / GDPR) and other applicable privacy legislation.
This privacy policy applies to candidates, clients, and visitors to the Einvigi website.
Processing of Your Personal Data
Einvigi B.V. only processes personal data that are necessary for the execution of its services. Personal data are processed carefully, lawfully, and transparently, and are not used for purposes incompatible with those described in this policy.
Personal data are deleted or anonymized when they are no longer required for the purposes for which they were collected, unless a longer retention period applies as described below or is required by law.
Website Visitors
Our website displays our open vacancies and projects, and includes a contact form. If you apply or respond via the site, this section of our privacy policy applies. When you use the contact form, we ask you to provide at least your name and email address so we can respond. Optionally, you may provide your phone number for telephone contact. The information collected will be used solely to address your request and will be deleted two weeks after handling your inquiry.
Candidates
When applying for a vacancy or submitting an open application via our website, we process the following personal data, where applicable:
- Name
- Email address
- Phone number
- Curriculum vitae (CV)
- Date of birth
- Postal code and house number
- Any additional information voluntarily provided by you
These data are used to assess your suitability for mediation, recruitment, or project placement and to contact you regarding potential opportunities.
If your application results in an assignment or collaboration, additional data may be requested, such as identification details, business registration information, and insurance details, where legally required.
Purposes for Data Processing
Einvigi B.V. processes personal data for the following purposes:
- Assessing candidates for vacancies, projects, or mediation
- Presenting candidate profiles and CVs to clients
- Establishing and executing agreements or contracts
- Administrative processing related to assignments
- Maintaining contact with candidates regarding current or future opportunities
Processing is based on the necessity for taking steps prior to entering into a contract, performance of a contract, compliance with legal obligations, or legitimate business interests.
Retention Periods
Personal data of candidates — including but not limited to CVs, names, phone numbers, email addresses, dates of birth, and postal code with house number — are stored for an indefinite period to enable long-term mediation and career opportunities.
If a candidate wishes to have their data deleted earlier or stored for a shorter or specified period, they may submit a written request (by email or post). Einvigi B.V. will comply with such requests unless a statutory retention obligation applies.
Data relating to contractual or financial relationships are retained for the legally required minimum periods.
Clients
Einvigi B.V. processes names and contact details of clients and their representatives for the execution of agreements and recruitment services. These data are retained for up to five years after the end of the business relationship, unless legal obligations require longer retention.
Cookies
Our website uses necessary and analytical cookies for performance and visitor metrics. Although permission isn't required for these cookies, you may manage or disable them through your browser's settings, which might affect website functionality.
Use of CRM Systems and Processors
Einvigi B.V. uses professional CRM systems to manage candidate and client data securely. From December 2025 onward, Einvigi B.V. uses Carerix as its CRM system.
Carerix acts as a data processor on behalf of Einvigi B.V. A data processing agreement is in place to ensure that personal data are processed exclusively in accordance with the AVG and appropriate security standards.
Data Sharing
Personal data may be shared with third parties only when:
- required by law,
- necessary for the execution of services (e.g. sharing candidate profiles with clients), or
- processed by service providers acting as processors on behalf of Einvigi B.V.
All third parties are bound by confidentiality and data protection agreements where applicable.
Cookies
Our website uses functional and analytical cookies to ensure proper operation and gain insight into website usage. These cookies do not require explicit consent. You may disable cookies through your browser settings, which may affect website functionality.
Security
Einvigi B.V. implements appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access, or disclosure.
Your Rights
You have the right to:
- access your personal data
- rectify inaccurate data
- request deletion or restriction of processing
- object to processing
- request data portability
Requests can be submitted via info@einvigi.com. We respond within one month. You may also file a complaint with the Autoriteit Persoonsgegevens.
Updates and Contact
Einvigi B.V. reserves the right to amend this privacy policy. The most recent version will always be available on our website.
For questions, please contact: info@einvigi.com
Last updated: December 2025